USAP Emailing Operations
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USAP Emailing Operations

The diagram below explains the two different email applications the USAP utilizes for its mission.

Microsoft Outlook/Exchange
Weekly or Recurring Emails
Microsoft Active Directory
Email Distribution Group
Web Application
News and Announcements
ListServ

Email Distribution Group: Defined by Exchange, used by Active Directory to route messages to multiple recipients.

Microsoft Active Directory: Stores users identities and group memberships, including email distribution lists.

Exchanger Server: Manages mailboxes, routes emails, and enforces policies.

Outlook: The application the client interacts with; connects to Exchange to send/receive email and view distribution lists.

Listserv: Web-based/Independent list subscription; allows users to subscribe/unsubscribe to lists.

Pros

  • Adding external emails
  • Broadcasting News and Announcements

Cons

  • Does not link to USAP Active Directory or Exchange
A diagram displaying how listserv operates using submissions from moderators to broadcast emails to a wide audience
Diagram of Listserv functionality. Submissions from moderators can broadcast emails to a wide external audience.

Email distribution groups, or "distro lists"--configured for Outlook/Exchange and used internally by USAP participants--are best for static situations, such as weekly department meetings or regularly occurring work center meetings. Listserv mailing lists are used for announcements and highly dynamic situations (e.g. communicating with seasonal staff).

To subscribe to either application or ask questions, email the USAP Enterprise Service Desk directly. When emailing, be sure to specify which list you need to be subscribed to, and clearly spell out the email address you wish to be listed. Note that Listserv operates as shown in the accommpanying diagram, only moderators can send emails for a broad audience.

NOTE: Details about the Email Operations Guide (IT-GDE-0005) can be found on the USAP Master List.

Available ListServs

List Description
60-south USAP 60 South Crossing Advisory
chc-intercontinental-flight-group The CHC Intercontinental Flight Group listserv is a product of Christchurch Operations. There are multiple end-users of this information.
continental_camps_sitreps Situation Reports for Field Operations Camps
csv-personnel-notices CSV Personnel Notices
csv-sitrep USAP CSV Situation Report
mcm-asc-leadership-notes McMurdo ASC Leadership Notes
mcm-intercontinental-flights The Intercontinental Flights listserv managed by ATO.
mcm-intracontinental-flights The McMurdo Intracontinental Flights listserv is a product of ATO. There are multiple end-users of this information
mcm-medevac USAP Continental Medevac List
mcm-recreation McMurdo Week in Recreation
mcm-sitrep USAP McMurdo Situation Report
mcm-town-minutes USAP McMurdo Town Meeting Minutes
mcm_seaice_report MCM SeaIce Sitrep
nbp-personnel-notices NBP Personnel Notices
nbp-science-weekly USAP NBP Science Weekly
nbp-sitrep USAP NBP Situation Report
pal-medevac USAP Peninsula Medevac List
pal-sitrep USAP Palmer Situation Report
sciencetraverse-sitrep Situation Reports for Science Traverses
sciencetraverse-sitrep-public Situation Reports for Science Traverses
spo-monthly-science-report South Pole Monthly Science Report
spo-sitrep USAP South Pole Situation Report
spot1_sitrep Sitrep for Spot_1 fieldcamp
spot1public Sitrep for Spot_1 Friends and Family
spot2_sitrep Sitrep for Spot_2 fieldcamp.
spot2public Sitrep for Spot_2 Friends and Family
sptr SPTR Notification List
sptr_data SPTR Data Throughput Notification List
sptr_sn SPTR_SN Notification List
uas_operations_notification Product of NPP/ATC. Unmanned Aircraft System
usap_aircraft_emergency_notifications usap_aircraft_emergency_notifications
usap_airfield_status_report USAP - Airfield Status Report
usap_aviation_weather_support Runway & Camp TAFs, PSR forecasts, VFR/Helo/AOPB Briefings
usap_basler_and_twin_otter_movement_reports Product of NPP/ATC. The USAP Basler and Twin Otter Movement Reports listserv show aircraft movements for different kinds of aircraft.
usap_christchurch_notify USAP Christchurch Notification List
usap_enterprise_notify USAP Enterprise Notification List
usap_fixed_wing_movement_reports Product of NPP/ATC. The USAP Fixed Wing Movement Reports listserv shows aircraft movements for different kinds of aircraft.
usap_fixed_wing_schedule_and_updates Compiled Fixed Wing Flight Schedule published daily during McMurdo Summer, and additional emails regarding status of today’s KBA flights.
usap_flight_status_updates usap_flight_status_updates
usap_ground_weather_support Daily Forecast for Palmer and McMurdo. Severe Weather Conditions
usap_lc_130_intercontinental-mission-updates USAP LC-130 Intercontinental Mission Updates produced by ANG Raven Ops in McMurdo or CHC.
usap_lc_130_on-continent-mission-updates USAP LC-130 On-Continent Mission Updates produced by ANG Raven Ops in McMurdo or CHC.
usap_maritime_weather_support WEAX-NBP, WEAX-Other USAP Ships
usap_mcmurdo_notify USAP McMurdo Notification List
usap_overdue_aircraft_eoc_notification usap_overdue_aircraft_eoc_notification
usap_palmer_notify USAP Palmer Notification List
usap_southpole_notify USAP South Pole Notification List
vessel-arrivals Peninsula Vessel Arrival Advisory
vessel-cargo Peninsula Vessel Cargo Advisory
vessel-departures Peninsula Vessel Departure Advisory
vessel-weekly Peninsula Vessel Weekly
 
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